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Reach Within to Embrace Humanity
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August 2011
Membership & Extension Month
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Circles Quiz
Are you familiar with this logo, what does it represent, what about the colors, sizes and the intersection;
Send me your ideas to News.2011.12@gmail.com and I will publish next month some of the interesting responses
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Quick Links
Membership Minute - Click here to join The Membership Minute is an e-mail newsletter that provides membership development ideas, resources, and tools. It features -
The latest research on Rotary membership
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Suggestions about where to find and how to recruit qualified, committed Rotary club members
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Ideas for creating or enhancing new member orientation programs
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Tips and trends for keeping and retaining members
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District 2450
at a Glance
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Country
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Clubs
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Members
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Armenia
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4
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87
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Bahrain
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3
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170
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Cyprus
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19
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810
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Egypt
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77
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2212
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Georgia
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2
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32
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Jordan
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10
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305
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Lebanon
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24
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590
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Palestine
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1
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41
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South Sudan
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1
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20
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Sudan
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1
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25
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UAE
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3
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184
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The District consists of 11 countries in three continents, with 4476 members in 145 clubs
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Why I am A Rotarian?
'Why I am Rotarian?" is a very simple question to ask dedicated Rotarians like you. We ask you to kindly answer this question in few sentences and send it back to ignace@mouawad.net
What we are interested in is your focusing on the year you joined Rotary, who invited you, what kept you motivated and involved, i.e, your retention, and last but not least, sharing your experience with us, and giving us advice and suggestions regarding Membership Development.
For some examples on this subject, you can visit: http://www.rotaryfirst100.org/why/
Your cooperation in this matter is highly appreciated.
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Zone 20B Rotary Institute
Cairo 11-15 October 2011
Rotary Institute for Zone 20B will be hosted at the Hotel Sofitel, on the Nile, in Cairo, Egypt, between 11-15 October, 2011.
The following 3 Events will take place in sequence.
GETS on the 11th and 12th, October, and the Rotary Coordinators' seminar, the Rotary Public Image seminar, and The Rotary Foundation seminar, on 13th, October, 2011. The Institute will be on 14th and 15th October, 2011.
But what is a Rotary Institute? Rotary institutes are meetings designed for the attendance and participation of past, present, and incoming RI officers residing within the area the institute is to serve which is 26 countries comprising 8 Districts (over 700 Clubs of over 19000 members) around the Mediterranean and North Africa and West Asia. Institutes are informational meetings and may be organized for a zone, a section of a zone, or a grouping of zones.
The purpose of a Rotary institute is to
1) Provide current, incoming, and past RI officers with updates on RI and Rotary Foundation policies and programs
2) Provide a forum for Rotary leaders to make comments and recommendations to the Board of Directors
3) Provide fellowship and a participative learning experience that will help inspire current, incoming, and past governors to continuing leadership and service
Our District has the honor to be hosting such a prestigious gathering for the first time this year. Last year the Zone Institute was held in Sofia, Bulgaria and before that in Istanbul, Turkey. Rotarian leaders of our Clubs, Current and Past Club Presidents, are encouraged to attend the very informative sessions. for details visit
http://www.zone20binstitute.org/index.html
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Planning Guide for Effective Rotary Clubs
By now, you should have completed and sent me the planning guide for effective Rotary clubs. If you didn't you can download it from RI Website to your desktop
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to clubs to plan:
- Classifications survey updates - Membership and Extension Month (August) - New Generation Month (Septemeber) |
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This award is designed to motivate clubs to actively participate in service. Use the RI Presidential Citation and Changemaker award as a guide; develop a well rounded plan for the year incorporating projects and activities that reflect the RI President elect's emphases for the coming year.
Click here to download the 2011-12 RI presidential Citation, Changemaker and Theme brochures. |
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Rotary clubs make changes to attract younger members
By Megan Ferringer
Rotary International News -- 21 April 2011
When Rotarians in Walnut Creek, California, USA, found it difficult to attract young professionals to the area's morning and afternoon clubs, they set out to establish a new club that would accommodate busy, on-the-go schedules.
The Rotary Club of Diablo View (Walnut Creek), chartered in 2009, meets in a local brewery at 5:30 p.m. every Thursday. Club president Jennifer Beeman says the club sets aside time each week for socializing before turning to club business, and that the relaxed atmosphere appeals to younger members.
Beeman was only 24 years old when she became a charter member of the club, and she's now one of the youngest female club presidents in Rotary. The club has 26 members, 90 percent of them between the ages of 25 and 40.
"Because we have younger members, our attitude is different. People have told us how refreshing it is to have young faces behind Rotary," Beeman says.
She says the club carries out many projects in the community so that members have an opportunity to do hands-on service. Every month, for instance, it plans an outdoor project, such as cleaning up nature trails. Younger Rotarians usually have more time than cash at their disposal, she says, so they tend to contribute by volunteering.
The club recruits new members through social media like Twitter and Facebook, and it has a mentoring program to help with retention. All new members are assigned a mentor, who spends extra time with them outside regular meetings.
"The modifications we've made have helped our club appeal to younger professionals and retain them," Beeman says. "They've created a high-energy club."
Beeman says clubs must be willing to make a few changes to attract younger members. Here are some examples of what other clubs are doing:
- Through a student membership initiative, the Rotary Club of Hope Island, Queensland, Australia, invites college-age students to meetings and subsidizes the cost to bring a youthful perspective to the club.
- The Rotary Club of Las Vegas, Nevada, USA, has created the 25 Club, a club-within-a-club. The members hold additional meetings, sponsor regular social gatherings, and carry out a number of service projects. The inductees are generally younger, and after a year, they transition into the parent Rotary club.
- The Rotary Club of Crawley, Western Australia, Australia, started a mentoring program that helps new members transition into the club. The club's average age is now in the 30s.
- The Rotary Club of Bricktown Oklahoma City, Oklahoma, USA, meets in a tavern. First-time guests are treated to two free beverages, compliments of the club.
- The Rotary Club of South Metro Minneapolis Evenings, Minnesota, USA, meets in the evenings and lowers costs by not having meals. The third meeting of the month is a happy hour/networking event at different locations in the city. The fourth meeting is a volunteering opportunity.
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Follow District 2450 on Social Media Now
Click on images below
Visit District Website
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Rotary Club of Cairo West - Egypt
No. (13384)
Chartered 16-Aug-1976
1976 -2011
Meets at Gezireh Club
Every Monday at 2.30 p.m.
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Clubs Anniversaries
17 Years
Rotary Club of Adliya - Bahrain
No. 30341 chartered 4-Aug-1994 meets at Officers Club every Monday
6.00 p.m.
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13 Years
Rotary Club of Baabda - Lebanon
No. 51457 chartered 10-Aug-1998 meets at Hazmieh Rotana Hotel every Monday 7.30 p.m.
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31Years
Rotary Club of Beni Suef - Egypt
No. 13379 chartered 21-Aug-1980
meets at Conference Hall every Tuesday at 9.00 p.m.
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73 Years
Rotary Club Nicosia - Cyprus
No. 13372 Chartered 22-Aug-1938 meets at Hilton Hotel every Thursday
1.00 p.m.
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District Group Study Exchange Committee announced the District Outbound Team to District 5500
Traveling date October-November 2011
I am pleased to announce that I approved the selections made by the District GSE Committee for Outbound Team from D2450 to D5500 (Arizona USA), I also approved having an additional team member. The Selection Committee and Countries Committees received and reviewed 48 nominations from 22 clubs representing 7 countries.
The selected team represents 6 countries as follows
Team Leader:- PP Magued Anis - RC. of Alexandria- Egypt
Team Members:-
1-Sophia Shammas- RC. of Tripoli-Maarad- Lebanon
2-Ziad Altheeb - RC. of Amman-Petra- Jordan
3-Haneen Khoury- RC. of Ramallah- Palestine
4- Ali Alsayed - RC. of Adliya- Bahrain
5- Marine Sargsyan- RC. of Yerevan-Ararat Armenia
I thank all GSE committee members in all District Countries for their effort in making this TRF program a success
I thank all for the time and the effort spent in communication with all concerned, a very commendable job.
I must recognize the administration of the 22 clubs of our District for taking the initiative to nominate team leader/member totaling 48 suggested names, which made it quite a sizable effort to go through their applications. I also commend the various GSE countries chairs and members for their part in the local interviews and administrating the process.
District Clubs: start preparing your nominations for April-May 2012 to District 1950 Germany
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What do you know about Dual Membership in Rotary Club and Other Service Organizations?
In order to comply with the obligations of membership in a club, a Rotarian should not belong to similar community or service clubs which would substantially reduce the member's opportunity to comply with the obligations of club membership. A person being considered for membership in a club should be expected to disclose membership in other service organizations. Members of a club who wish to join a similar community or service organization should seek prior approval from the club board.
A club board may deem it sufficient reason to terminate the membership of a member who, in the opinion of that board, was not fulfilling the obligations to such club because of continued membership in another service club or any similar organization.
From Rotary Code of Policies
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August Message by District Governor Usama Barghouthi
  Fellow Rotarians,
All of us are familiar with Rotary International which is made up of more than 34,000 clubs. These clubs include over 1.2 million members in more than 200 countries and geographical areas. Our District of 145 clubs includes around 4500 members in 11 countries.
Rotary club members pursue the Object of Rotary, provide service to their communities and communities around the world, and build international fellowship. We should look more seriously at membership in our Rotary clubs, as the three major actions that increase it are through recruiting new members, retaining current ones, and organizing new clubs.
As District governor, it is my responsibility to support membership recruitment, retention, and the organization of new clubs to increase Rotary's capacity for service, support The Rotary Foundation and its programs, and develop future leaders. But how do we go about it??. That's the million-dollar question!. I have appointed Membership Development and Extensions committees at the District level and at country level. While clubs have their standard leadership structure which includes membership committee as one of the main committees of the club. Our District has set goals to be achieved by the clubs, and Rotary International President has set more goals for that purpose too and I am asking all clubs to utilize them in their plans for the year and ensure that their members actively and enthusiastically support the Object of Rotary.
District, Countries and Club membership chairs must work effectively and continually to ensure that clubs:
- Create a membership development plan for recruitment and retention
- Reflect the diversity of their community, including gender, age, and ethnicity
- Conduct a new member orientation
- Provide continuing education to members
- Offer a stimulating program that interests its members
- Set a meeting location and time that is convenient for all members
- Implement service projects that involve all club members
- Use the local media to promote their service to the community and communities in other countries
- Use the District and RI goals as guidelines for this year's action plan
I arranged with the District Membership Development chair and committee, to hold a District Membership Seminar in Beirut, Lebanon between 15-17 September, to address and share all topics, ideas and case studies related to the three main actions related to Membership growth, recruiting new members, retaining current ones, and organizing new clubs. I invite each and every one to attend this seminar, and urge all country chairs to conduct local seminars to brainstorm, formalize and enrich the District action towards membership goals.
We cannot afford keeping some of our clubs weak, not meeting regularly, with minimal or no projects, late in paying dues or membership below 25 members. District figures show that overall growth in membership in the last 5 years, is due to the new clubs and not growth in most of the existing older clubs, while many older clubs are having difficulties in keeping their members.
When was the last time YOU introduced a new member to your Club. I ask you now to reach one today, you owe it to Rotary, to your club, to your community, to humanity; we all do.
 Click on image to download registration form.
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Monthly messages
August 2011
My dear brothers and sisters in Rotary!
There is an old saying in India: "When you help your neighbor's boat across the water, you find that your own has reached the shore." By helping others, we often find that we have helped ourselves as well.
Each of us came to Rotary to serve - and found the joys and satisfactions of friendship and fellowship. In August, the month we dedicate to membership and development, we focus on spreading the message of Rotary. By serving well, without hiding our Rotary light under the proverbial bushel, we find ourselves closer to our own goal: a stronger, more vibrant Rotary for generations to come.
Public image and membership go hand in hand. Too many people - intelligent, educated, involved people - simply have no idea what Rotary is. This is something we need to confront. We have heard again and again about communities where, despite all the good work that Rotary clubs do, many people are unaware that those clubs even exist. This is not the way forward for our organization.
Serving well is the essential first step - but it is only the beginning. We have to raise our profile with all the tools that are available to us, and there are more tools today than there ever were. We have to use social media such as Twitter and Facebook, and we have to be sure our clubs have an online presence. Having a website is not enough; it must be up to date, it must be appealing, it must reflect the work we are doing. And it must offer a way for prospective members, once they see what we do and become interested, to take the next step.
Rotary has so much to offer. It is up to us to let others know what a fantastic organization we have, and to show people how they can integrate Rotary into their lives. Service does require time, and time is something nobody has enough of these days. So we need to ensure that all the time we spend with Rotary is worthwhile - that it is rewarding and never wasted. When we reach within ourselves and our clubs, when we learn what we are capable of and harness that power, we will elevate our communities as never before - and elevate Rotary as well.
Kalyan Banerjee
President, Rotary International
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Message from the Foundation Trustee chair
Bill Boyd, Foundation Trustee Chair
The Rotary Foundation supports your Rotary service
A few months ago, Lorna and I attended three district conferences. The conference programs featured several Rotary Foundation activities, and we heard from Ambassadorial Scholars, Rotary Peace Fellows, Group Study Exchange teams, and representatives from a number of excellent projects in which Rotarians and the Foundation have worked together. I reflected on how much our Rotary Foundation is woven into the fabric of our Rotary service.
After the conferences, I went directly to a meeting of the Future Vision Committee. The committee heard from one of our RI senior managers, who had tested the process of applying for grants and found the global grants application to be too complex. We also discussed the definition of basic education within the areas of focus, possible strategic partnerships, and training for those districts not in the pilot.
There were many other topics, but I mention these to demonstrate that there are big items and small items that need attention as we work our way through the pilot. We are all experiencing some frustrations as we build the Foundation for the future. The three years of the pilot will seem a long time for many of you, but we are shaping something that should help us serve humanity more effectively in the years ahead, and we need to test that we are getting it right.
From that meeting, it was straight into the Finance Committee meeting, where senior staff and trustees spent a day and a half working through the budget to ensure that our operating costs could be as low as possible while still giving you the service you need. Our aim is to ensure that we spend the maximum amount on programs.
This is our Rotary Foundation, and there are many people working in different ways to give you the best possible support in your Rotary service.
Bill Boyd
Foundation Trustee Chair
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Rotary and Social Media
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 | | Social Media for Rotary Membership |
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Do you have a project ready?
Do you have an international partner ready?
I am ready to support your Matching Grants?
Are you?
Send to DG.2011.12@Gmail.com
First Come First Granted
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Every Rotary club needs a well-crafted membership development action plan to stay dynamic and effective. This guide provides a wealth of information to help your club attract new members and keep current ones active and involved. It serves as the primary resource for the club membership chair, committee, and any and all club members interested in building a stronger Rotary membership. Your club membership committee can use it as a workbook to evaluate current practices and to construct and implement an action plan for membership growth.
Each chapter concludes with a checklist of recommended action steps for the club membership committee. Together, the completed checklists will create a picture of your club's current membership practices and provide ideas for the future.
Click here to download this guide
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Membership awards
As District governor, I look forward to recognize clubs for outstanding leadership in membership development. I will receive membership data as of 1 July from RI to help me track our district's progress and reward clubs for outstanding recruitment and retention before the start of the next Rotary year.
- RI Membership Development and Extension Award - District-level certificate program for clubs that recognizes membership growth in existing clubs, retention of current club members, and the organization of new clubs.
- RI Recognition of Membership Development Initiatives - District-level certificate program that recognizes clubs that develop and implement a creative plan or strategy to support one of the three components of membership development: recruitment, retention, or organization of new clubs.
- Recognition of Smaller Club Membership Growth - This award recognizes clubs in three categories: those with fewer than 10 members that reach a goal of 10, those with 10-14 members that reach a goal of 15, and those with 15-19 members that reach a goal of 20.
- Recruitment and Retention Award
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District Events
- District Membership Development Seminar (Beirut, Lebanon 15-17,Sep 2011) - Zone 20B Rotary Institute (Cairo, Egypt 11-16 October, 2011) - District Rotary Foundation Seminar (Dubai, UAE, 17-19 November, 2011) - Rotary International Convention (Bangkok, Thailand, 6-9 May,2012) -District 2450 76th Conference (Aqaba, Jordan 17-20 May, 2012) |
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Club President Checklist - August
Membership and Extension Month
* Plan and conduct monthly board meeting.
* Promote attendance at the district conference.
* Send monthly membership and attendance report to the district governor or district secretary no later than 15 days after the last meeting of the month.
* Conduct club activities to support membership development and extension efforts.
* Promote attendance at the district membership seminar.
* Promote attendance at the district Rotary Foundation seminar*
* Induct appropriate Rotary Foundation alumni into membership in the club.
* Consider nominating a club member for one of these service awards from The Rotary Foundation: District Service Award, Citation for Meritorious Service, or Distinguished Service Award.
* Ask the PR chair to promote club as planned - including any literacy projects for 8 September, International Literacy Day.
* Log on to Member Access and download TRF contribution and recognition reports. This task can also be assigned to the club secretary, treasurer, or club Foundation chair
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 | | Click here to download Club Support From RI Zurich CDS Office Movie 25 Minutes (30MB) |
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Rotary Club Administration
Handling Club Funds
At the beginning of each fiscal year, the club's board of directors must prepare or cause to be prepared a budget of estimated income and estimated expenditures for the year, which, having been agreed to by the board, shall stand as the limit of expenditures for the respective purposes unless otherwise ordered by action of the board.
All bills shall be paid by the treasurer, or other authorized officer, only after approval by two other officers or directors. A qualified accountant or other qualified person must make an independent review of all the club's financial transactions each year. (RCP 9.010.)
Club "Failure to Function"
A functioning club is one that
1) Pays its per capita dues to RI
2) Meets regularly
3) Ensures its members subscribe to a certified Rotary World Magazine Press publication (The Rotarian or Rotary regional magazine)
4) Implements service projects that address the needs in the local community and/or in communities in other countries
5) Receives the visit of the governor, assistant governor, or an officer of RI
Status of Clubs with Services Suspended
The RI Board may suspend the membership of any club that fails to pay its dues or other financial obligations to RI or its approved contributions to the district fund. If the reason for suspension has not been remedied within six months, the RI Board shall terminate the club. As long as the club remains suspended, it has none of the rights provided to clubs under the RI Bylaws but does retain the rights granted to clubs under the RI Constitution.
The general secretary is authorized to suspend RI services to a Rotary club once the district governor certifies that the club is more than six months in arrears of district per capita dues.
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Changes in Rotary Business
A number of changes to the way clubs and districts do business took effect this year: The annual per capita dues that Rotary clubs pay to Rotary International will increase to US$50 in 2010-11, as established by the 2007 Council on Legislation. The 2010 Council approved a $1 increase for the three subsequent years, setting per capita dues at $51 for 2011-12, $52 for 2012-13, and $53 for 2013-14. The 2010 Council, which met in April, took several other actions that will went into effect 1 July: - New Generations Service will join the other Avenues of Service -- Club Service, Vocational Service, Community Service, and International Service. Before starting a project, Rotarians are asked to think broadly about how their club and its members can contribute within each avenue.
Here are some changes that will primary affect Rotary clubs: - No club may limit membership based on sexual orientation.
- Clubs must inform their district governor of a proposed change to the club name or locality at least 10 days before voting on the proposal.
- The immediate past club president will be considered a club officer and a member of the board.
- The RI Board may suspend or terminate the membership of any club that retains any member who has misused funds from The Rotary Foundation or who otherwise has breached the stewardship policies of the Foundation.
- Clubs accepting a transferring or former Rotarian must first secure a certificate from the former member's club confirming that person's membership. The former club is obligated to verify that the member does not owe any debts to the club. A prospective member cannot join a new club until all debts have been paid.
Download the Report of Action from the 2010 Council on Legislation (PDF).
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Rotary Club Financial dues
Financial Obligations Due on 1 July 2011 Members: Must settle their dues to their clubs as per their club's regulations Clubs: Must settle Rotary International (RI) and District dues as follows Clubs' RI Dues: Method: Either by bank transfer or using Member Access www.Rotary.org web payment Amount: for first 6 months (July-December 2011: $26.50 per member (including $1 COL) Clubs'District Dues: What are they: 1- Clubs must pay their District Fund per capita due as approved at the last District Conference 2- Clubs must pay their District Magazine subscription as approved at the last District Conference unless all members are subscribed to The Rotarian or other international Magazine. It is mandatory for each member to be subscribed - RI advises District which clubs are not subscribed. 3- Clubs who organized a Rotaract Club must pay annual support to the Rotaract activities $150 per Rotaract club. 4- Clubs who organized an Interact Club must pay annual support to the Interact activities $75 per Interact club. Method: Either by bank transfer or using District website www.RotaryD2450.org for secure payment using Paypal or credit card Detail sent to club President/Secretary/district Website Amount: District Fund: $14 per member (Armenia, Cyprus, Georgia, South Sudan) $16 per member (Bahrain, Egypt, Jordan, Lebanon, Palestine, Sudan, UAE) District Magazine $6 per member for District Magazine Annual subscription unless subscribed for the international issue of The Rotarian at $24 per year per member. Rotaract Club: every Rotary club that has a Rotaract club must pay $150 towards supporting Rotaract District activities. Interact Club: every Rotary club that has a Interact club must pay $75 towards supporting Interact District activities.
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District Goals for
Membership Development
District Goals Grow weak clubs to 20-25 or merge weak clubs if in close proximity to form sizable clubs.
Clubs Goals
Recruit female members in clubs with no females.
Clubs fewer than 10 members to reach 10.
Clubs with 10-14 members to reach 15.
Clubs with 15-19 members to reach 20.
A net gain of 10% of Rotarians with a retention rate at 90%.
Lower the average age by inviting youth to the club.
Extension (opening New Clubs)
District Goals
Establish 1 or 2 E-Clubs primarily targeting prospective Rotarians in countries where there is no Rotary yet.
Club Goals
Charter new clubs in cities and areas void of Rotary clubs.
Charter "New Generation" clubs (which comprises of ex-Rotaractors, alumnus and youth below 40 years old)
Not more than three Rotarians to migrate to the new chartered club.
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Rotary International Goals for
Membership Development
Minimum net increase of one member
85% minimum retention rate
2% increase in women
2% increase in younger professionals (under age of 45)
Induction of one or more RI/Rotary Foundation program alumni
Increased diversity (e.g., classification, gender, age)
5% decrease in number of clubs with fewer than 25 members
Induct one new member under the age of 40 for each 50 members in your club.
Demonstrate a net gain in membership in 2009-10, 2010-11, and 2011-12.
Implement a comprehensive retention strategy, and retain a minimum of 85 percent
Adopt a leadership development program for all members and ensure that each club member is assigned a specific role, either in a leadership position or as a member of a club committee, subcommittee, or project initiative.
At least one new club organized (includes Rotary e-clubs)
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My Official Club Visits
 Lebanon - First visit 22-25 August 2011
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Monday, August 22, 2011
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RC Aley and RC Zahle Bekaa
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Tuesday, August 23, 2011
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RC Batroun and RC Byblos Jbeil
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Wednesday, August 24, 2011
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RC Kesrouan and RC Sahel Metn
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Thursday, August 25, 2011
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Rotaractors & Interactors
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Armenia
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Last week of September
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Bahrain
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November 20 to 24, 2011
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Cyprus
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October 21 to 27, 2011 & October 31 to November 3, 2011
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Egypt / Alexandria
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October 2 to 6, 2011
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Egypt / Cairo
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October 10 to 20, 2011 Further visits to be announced later
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Georgia
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Last week of September
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Jordan
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September 11 to 15, 2011
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Lebanon
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August 22 to 26, 2011 & September 15 to 19, 2011
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Palestine
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To be announced
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South Sudan
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To be announced
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Sudan
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To be announced
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UAE
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November 13 to 19, 2011
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